Iowa Dental Trade Show -- Spielman's Event Services

GENERAL INFORMATION

Booth Equipment

Each 10' x 10' booth will be set with 8' high teal and gray back drape, 3' high teal side dividers and a 7" x 44" one-line identification sign.

 

Exhibit Hall Carpet

The exhibit hall is NOT carpeted. Please order your individual booth carpet and padding through the Spielman's Event Services order form below.

 

TRADE SHOW SCHEDULE

Exhibitor Move-In

Please review the color-coded floor plan and your booth number for staggered move-in schedule.
<<Click to view Floor Plan and Set-Up Times>>

Thursday May 5, 2011 10:00am-7:00pm (see color-coded floor plan for group set-up times)
Note: Exhibitors are not permitted in the exhibit hall or allowed to unload prior to 10:00am on Thursday May 5th.

Friday May 6, 2011 6:00am-8:00am*

Note: Please note that all exhibitors must be show ready by 8:00am

 

Exhibit Hours

Friday May 6, 2011 - 8:30am - 5:00pm

Saturday May 7, 2011 - 8:30am - 5:00pm

 

Table Clinics

Saturday May 7, 2011 (Held in exhibit hall) 11:00am - 2:00pm

 

Exhibitor Move-Out

Saturday May 7, 2011 - 5:00-9:00pm

- All exhibitor materials must be removed from the exhibit hall on Saturday by 9:00pm

- To ensure all exhibitor materials are removed from the exhibit hall by Saturday at 9:00pm please have all carriers check-in no later than Saturday May 7th at 7:00pm

 

EXHIBITOR HALL SERVICES AND EQUIPMENT RENTAL NEEDS

The following form is provided for attendees of the Iowa Dental Trade Show, May 6-7, 2011 at the Coralville Marriott Hotel and Convention Center.

 

Please fill out the form below to submit an equipment and supply order to Spielman's Event Services. One of our trade show planning professionals will contact you within 2 business days to answer any questions, verify your order total, and to secure payment. Please note: areas with a (*) are required. Leave all unneeded sections of the form blank.

 

DISCOUNT PRICE DEADLINE DATE

*Advance Rates: Complete your order at least 2 weeks prior to your show and save!
*Standard Rates: Regular rates charged for orders placed less than 2 weeks prior, or for items added on-site of the event.

*Prices subject to change

 

ORDER INFORMATION

 
Complete this section in its entirety. This is how we will contact you to verify your order and confirm payment method.
(*) Name of Show :
(*) Show Date :
(*) Company Name :
(*) Address :
(*) City :
(*) State :
(*) Zip :
(*) Ordered By :
(*) Phone :
(*) Email :
  Your submitted order form will be copied to this email address.
Fax:
(*) Booth #:

BOOTH EQUIPMENT ORDER

 

TABLES

Please note: All tables, including exhibitor owned tables, must be covered and skirted on three sides. Your choice of skirting and white vinyl tops is included in all of our tables listed below.


Select a Skirt Color:
Table Height and Size Selection:
Size
Advance Rate
Standard Rate
Qty. / Size
30" Tall Table

4'(L) x 30"(W) x 30" (H)
$67.00
$84.00

6'(L) x 30"(W)

$76.00
$95.00

8'(L) x 30"(W)

$84.00
$105.00

3' Round
$74.00
$93.00

4' Round

$84.00
$105.00

5' Round

$94.00
$118.00
42" Tall Table

4'(L) x 30"(W) x 42" (H)
$79.00
$99.00

6'(L) x 30"(W)

$88.00
$110.00

8'(L) x 30"(W)

$98.00
$120.00

30" Pedestal
$96.00
$120.00
42" Tall Counters

6'(L) x 18"(W) x 42" (H)
$88.00
$110.00

8'(L) x 18"(W)
$98.00
$123.00
DRAPING

SPECIAL DRAPING:

Any drape sets or change from the show colors in your booth or at this convention must have prior approval of Show Management
Select a Drape Color:

Size Selection:
 
$ Per Ft.
Size
Advance Rate
Standard Rate
# Ft.

3' (H)
$2.00
$3.00

8' (H)
$3.00
$4.50

10'-12' (H)
$6.00
$8.00

16' (H)
$9.00
$12.00
CARPETING

STANDARD BOOTH CARPET

Size
Advance Rate
Standard Rate
Qty.
9' x 10'
$98.00
$123.00
9' x 20'
$180.00
$225.00
9' x 30'
$260.00
$325.00
9' x 40'
$346.00
$433.00

Select a Carpet Color:

CUSTOM-CUT BOOTH CARPET

New rental carpet priced "per square foot" with 100 square foot minimum.

 
Advance Rate
Standard Rate
Total Sq. Ft.
Booth size L (ft) x W (ft) = Tot Sq. Ft
$2.36
$2.95

Select a Carpet Color:

CARPET PADDING

Padding will always be approximately 15% smaller than sq. ft. of carpet.

1/2" standard padding is priced per square foot.

 
Advance Rate
Standard Rate
Total Sq. Ft.
Booth size L (ft) x W (ft) = Tot Sq. Ft
$1.29
$1.62

 

VACUUMING

All booth carpeting will be vacuumed at the time of decorator installation. Let Spielman's Event Services know prior to moving into your booth if carpet is not satisfactory. Additional vacuuming service available (priced by total square feet of carpeted area):

 
Advance Rate
Standard Rate
Total Sq. Ft.
One time vacuuming (prior to show opening)
$0.30
$0.40
2-days booth vacuuming
$0.58
$0.78
3-days booth vacuuming
$0.86
$1.15

Additional vacuuming or porter service is available. Please mention this to one of our planning professionals who will be following up with your order once it has been submitted.
BOOTH FURNITURE
CHAIRS:
Size
Advance Rate
Standard Rate
Qty.
Millenium Chair
$31.00
$39.00
Arm Chair
$40.00
$50.00
Padded Bar Stool w/ Back
$72.00
$90.00
MISCELLANEOUS:
Item
Advance Rate
Standard Rate
Qty.
Chrome Easel Tripod
$22.00
$28.00
Wastebasket
$10.00
$13.00
Stanchions
$36.00
$45.00
Red Velour Rope (8')
$26.00
$36.00
Chrome Sign Holder
$48.00
$60.00
Chrome Bag Holder
$48.00
$60.00
Ticket Box
$32.00
$40.00
Ticket Tumbler
$50.00
$63.00
PLAIN DISPLAY TABLE:

Please note that all tables must be covered and skirted.
Size
Advance Rate
Standard Rate
Qty.
30" Wide Tables
4' x 30" table
$39.00
$49.00
6' x 30" table
$48.00
$60.00
8' x 30" table
$55.00
$69.00

UTILITIES

 

Utilities are provided by the Hotel. For your internet, wireless phone, and electrical needs, please send separate order form back to the Coralville Marriott Hotel and Convention Center.

 

Click here to download the Coralville Marriott Hotel Utilities Order Form.

The Utilities form must be printed, completed, and mailed directly to the Marriott address listed on the form.

 

FREIGHT SERVICE

 

Let Spielman's Event Services specialists handle all your shipping needs. Please note: for exhibitors bringing in their own freight, there is no usable dock. All display equipment, exhibit materials, and freight must be ground loaded and unloaded. Forklift order information is provided below.

 

Note: Coralville Marriott Hotel and Convention Center does not accept any freight or advance shipments, and does not provide storage for vendor materials ahead of the event. Vendors may bring what can be carried to their room or have valet. See shipping instructions below.

 

Spielman's Event Services will receive crated / boxed shipments at our warehouse prior to the show and will provide 30 days storage, delivery to show booth, and return shipment of freight. Complete the following form for freight services.

 

  • Shipments will be received with free storage beginning April 5, 2011.
  • Shipments will not be accepted after 3:00pm on Tuesday May 3, 2011.
  • Shipments arriving after 3:00pm on Tuesday May 3rd will not be guaranteed prompt show arrival and will be subject to special handling fees.

 

Please have all items mailed/shipped to:
Spielmans Event Services
1380 Stoney Point Road SW
Cedar Rapids, Iowa 52404

 

Please attach the Spielman's Shipping Label to each piece to ensure proper delivery of your items:
<<Download Shipping Label>>

 
ADVANCE SHIPMENTS

Fees include freight handling at Spielman's warehouse, delivery to and from the show (round trip), crate and box storage, and post-show freight forwarding per vendor instructions.


$46.00 per 100 lbs.

Minimum 200 lb. charge per exhibitor for shipped materials.

Mail envelopes delivered to booth @ $20.00 each.

 

Number of Pieces Shipped:

 

Total Weight (lbs):

 
INCLUDED FREIGHT HANDLING SERVICES*

Receiving at warehouse, delivery to show location, delivery to booth, removal and storage of empty packing material, delivery of packages ready for shipping to booth, outbound arrangements made with preferred shipper.

 
BOOTH LITERATURE / SAMPLES (ONE-WAY SHIPMENTS)

Boxed and hand-carried materials received for one-way drop off to display booth. Minimum charge $32.00 (1-2 boxes). More than 2 boxes, the Advance Shipments rate applies (see above).

 

# of one-way boxes:

 
POST-SHOW FREIGHT FORWARDING

Spielman's will forward your shipment as needed after the show.

 

Choose your shipment method:

Number of Pieces:
Total Weight (lbs):

Special Instructions :

Forwarded Shipment Destination:

Company Name:
Address:
City:
State:
Zip:
Phone:
Fax:

FORKLIFT RATES

 

Spielman's Event Services will provide forklift and driver for transportation of oversized items to/from show floor/booth. Forklift fee is billed at $100.00 per hour with a half hour minimum.

 

SKILLED LABOR AND INSTALL/DISMANTLE RATES

 

Spielman's Event Services will install and dismantle your booth before and after the show. Instructions must accompany the display to be set up.

INSTALLATION/DISMANTLE HOURLY RATES:

 

Regular Rate (8:00am-5:00pm Mon-Sat)
$54.00 per hour
Billed as actual man-hours.

Overtime Rate (After 5:00pm or Sun)
$81.00 per hour
Billed as actual man-hours.

Special Instructions :

VERIFY AND SUBMIT YOUR ORDER

 

Please review this form before submitting to ensure all requested items are complete. A Spielman's planning professional will contact you within 2 business days to review your order total, and collect payment information.

Your order is not complete until payment is secured. For your security we do not collect payment online - a Spielman's representative will contact you. VISA and MasterCard accepted.

 

(*) I have reviewed my order and am ready to submit it.

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